THE PROBLEM
Submittal review is still done the hard way.
BEFORE PRO SPEC
Manual, fragmented, risky
Teams manually read spec books to build submittal logs. Reviewers compare PDFs side-by-side with no traceability. Missed submittals only surface at closeout — after the damage is done.
THE GAP
No system owns spec compliance
Procore manages the workflow. Bluebeam marks up drawings. But nothing compares incoming submittals against what the spec actually requires — until Pro Spec.
WITH PRO SPEC
Spec-driven, scored, traceable
Upload your spec. Pro Spec extracts required submittals, runs confidence scoring on every incoming submittal, and flags what does not comply — with evidence.
PROJECT COMMAND CENTER
Full project visibility. One screen.
The Command Center is a full overview of the Project showing important numbers for required submittal, every compliance run, every flag, and every pending decision — in real time.
01
Spec Baseline
Pro Spec reads your full specification book and extracts every required submittal by section, division, and product type — automatically.
02
Compliance Runs
Every submittal review is a logged Compliance Run. RE-RUN 001, 002, 003 — each run captures the score, flags, and decision at that point in time.
03
Risk and Attention
High-risk open items, aged submittals (7+ days), sections with repeated failures, and closeout blockers — surfaced before they become problems.
04
Progress Tracking
Track received, reviewed, pending, approved, and rejected across every spec section. Never lose visibility on where things stand.
SUBMITTAL REVIEW
Confidence scores. Not gut checks.
Every submittal gets a structural, semantic, and model confidence score. You see exactly why it passed, why it failed, and what evidence the system used.
01
Confidence Scoring
Every submittal receives an overall confidence score broken down by Structural match (product name, manufacturer, location), Semantic match (specification language alignment), and Model match (AI-extracted compliance signals).
02
Evidence Panel
See exactly which spec sections matched, which chunks scored above threshold, and what the system used to reach its conclusion. Full traceability from submittal to spec.
03
All Findings View
Every spec section and subsection listed with pass/fail status. Click any finding to see the underlying evidence and the exact spec language it was compared against.
04
Generate Letter
When review is complete, generate a formal compliance letter with one click. Captures the run date, score, flags, and reviewer decision — ready for the project file.
COMPLIANCE RUNS
Every review is a versioned run.
Resubmittals trigger new compliance runs. Scores change over time. You always know exactly what was reviewed, when, and what decision was made.
VERSIONED HISTORY
RE-RUN 001, 002, 003...
Each resubmittal generates a new numbered compliance run. Track how confidence scores change between submissions and see exactly where improvements were made.
FLAG TRACKING
Flags follow the submittal
Flags raised in one run carry forward until resolved. The system tracks which flags were cleared between runs and which remain unresolved — no manual tracking required.
PENDING DECISIONS
Hold until resolved
Mark submittals as pending when additional information is needed. Pending items surface in the Risk and Attention panel and stay visible until a formal decision is logged.
OUTCOMES
Built for the review, not the spreadsheet.
83%
Average Confidence Score
Across all compliance runs
6x
Faster Spec Extraction
vs. manual spec reading
0
Missed Required Submittals
When spec baseline is active
100%
Traceable Decisions
Every review, every run, logged
READY TO SEE IT
Pro Spec reads your spec. Scores every submittal. Flags what does not comply.
See how Pro Spec works on your project. Request a demo and we will walk you through a live compliance run.
2026 Pro Spec. All rights reserved.
PROVEN COMPLIANCE